How to Cut Costs Shipping a Booth to Your Tradeshow

50-inch roto-molded trade show shipping case with a green top and a grey bottom

Trade shows provide a unique platform to showcase your goods and services directly to target audiences. With the right presentation and placement, your booth could draw the attention of important future clients. However, an opportunity such as this does not always come so easily.

Shipping the materials for a trade show booth has the potential to run the largest cost in this endeavor. By making a detailed inventory of your essential materials and packing them efficiently in high-strength shipping cases, you can save big on this cost.

Design Custom Shipping Cases

1. Precisely Weigh and Measure Everything

Without precise weights and measurements of your booth materials, freight companies will most likely estimate the totals for you. This can easily drive up your shipping rate, since the freight company will possibly overestimate, ensuring their own costs are covered.

Make sure to print weights and dimensions clearly on the outside of each box you are shipping. This way, there is no guesswork involved in the shipping price.

2. Pack All Boxes as Tightly as Possible

Reducing the overall volume needed to ship your trade show materials can also help with cost efficiency. This is because freight size is taken into account when pricing a shipment, not just weight.

Many loosely packed boxes and multiple short palettes necessitate more room in a shipping vehicle. Packing boxes to full capacity and building taller palettes will minimize your booth’s footprint, resulting in a lower rate. Wrapping these dense and tall palettes with industrial plastic cellophane will also help to keep the load tight and avoid any movement or damage in transit.

3. Only Ship What’s Absolutely Necessary

Stick to the essential items for your booth, and consider lightweight material alternatives. Doing this will reduce the overall volume and weight of your shipment. Most trade shows will rent professional level display tables, so don’t feel like this is something you need to provide yourself.

Large tables tend to be difficult to pack, and therefore more expensive to transport. Also consider how you can use lighter weight materials, like foam board or carpet, in your booth’s design. This can lower the freight weight, and also your total material cost.

4. Invest in High-Strength Shipping Cases

One cost that is worth the investment is high-strength shipping cases. High-quality cases will ensure that your valuable materials get to the trade show safely. Whatever you are shipping, there are many stock configurations, as well as custom case and foam interior options to facilitate a secure fit for your products.

Having this intentional fit will protect your company’s valuable assets. In the event that damage occurs while using unfit cases, you may end up paying more than the difference between the low and high-quality containers.

Save Money on Trade Show Booth Shipping with Philly Case Shipping Cases!

With the right materials, planning and packing, you can build a trade show booth that will attract the audience you wish to engage with, without overpaying for the opportunity.

Taking the time to condense your materials to the essentials, and packing them deliberately in the right cases is the best bet when shipping your booth to a tradeshow.

Design your own custom trade show booth shipping cases with Philly Case today!

Design Custom Shipping Cases